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We鈥檙e going to start with a few shortcuts and tips for moving around in Outlook quickly and smoothly. I鈥檓 a big fan of the keyboard shortcut. Sure P.J. Williams Jersey , I use the mouse, too. However, if I can find a keyboard shortcut that lets me keep my hands on the keyboard instead of taking my eyes off the screen, moving my hand to the mouse, refocusing on the screen Andrus Peat Jersey , navigating, clicking, repositioning my hand on the keyboard and refocusing on the screen I鈥檓 going to try to incorporate it into the way I work. Most of us don鈥檛 even realize how much time we waste using the mouse when we could just stay on the keyboard.

Finding and Using Keyboard Shortcuts


Let鈥檚 start with some of those keyboard shortcuts I mentioned. Many of us Microsoft庐 Office users wish they would put these shortcuts in one handy-to-reference place in each application. Well, in Outlook they did! Check this out. Look in the Go drop-down menu.



Here is where you can click to navigate to each of Outlook鈥檚 components. However, look on the right of each one there鈥檚 the keyboard shortcut to quickly navigate to it. (See Figure 1.) So Sheldon Rankins Jersey , from here in Outlook, I can simply press Ctrl 3 to get to my contacts, Ctrl 2 to get to my calendar and Ctrl 1 to get to my mail, without EVER taking my hands off the keyboard. Look,ma Trey Hendrickson Jersey , no mouse! The other place to look is in the File drop-down menu, which, by the way, you can get to with Alt-F. Just look at the underlined letters in each drop-down for how to use your Alt key instead of your mouse to access drop-down menus. So, Alt-F and the underlined W key get me to this list.


Look at the shortcut combos on the right. (See Figure 2.) Ctrl-Shift-M gets me into a new email message Alex Anzalone Jersey , no matter where I am in Outlook! Ctrl-Shift-A gets me into a new appointment in my calendar.


Another great shortcut is the F9 key. Many of us click with our mouse up to that SendReceive button during the day to check new mail coming in or to make sure an email we鈥檝e just composed gets out right away. Instead of doing that, just hit the F9 key! You鈥檒l see the exchange happening right before your eyes!
Email as Your Personal Assistant


The most common use for Outlook,of course,is few of us know that Outlook can go beyond just being a giant inbox to collect email. It can actually act as a personal assistant to us by sorting and labeling email before we even see it!


Some of us have already created folders for different categories of email, such as email from particular people Marcus Williams Jersey , companies or about certain topics. As you can see from my inbox(see Figure 11 below), I have several folders and even subfolders. While it鈥檚 easy to drag and drop emails to folders manually, you can have Outlook do it automatically(see page 11).


Another great prep-step Outlook can do is color-code email so that we can easily pick out which emails require our immediate attention, can be forwarded for action by someone else, or which can wait till later to even open. Before we look at the 鈥渁utomagical鈥?steps that Outlook can do Ryan Ramczyk Jersey , let鈥檚 explore the basics of folders and color coding.


For those of you who haven鈥檛 experimented with folders and subfolders, let me quickly show you how to create a new the location under which you want to create the folder, type Ctrl-Shift-E. This will bring up the Create New Folder dialog box. You can also access this dialog box from either the File drop-down menu or by right-clicking on a folder and selecting NewFolder.



Let鈥檚 look at another way to organize our mail: color. Outlook technical support gives us everything from MyTechSquad Get help with choosing a Microsoft product call us 24x7 support phone number 1-800-751-298.

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Tips on How You Should Select Your Phoenix Web Design Marketing Articles | November 26, 2011
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